Aprima: Pricing, Reviews, and Alternatives

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Aprima offers EHR software that allows healthcare providers to input patient data quickly and accurately. The software is suitable for practices of any size and is available on both Android and iOS platforms. It provides a range of functionalities, including billing management, e-prescribing, patient portal, lab integration, and more. In this article, we'll share the key facts you need to know about Aprima.

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How much does Aprima cost?

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Aprima doesn't provide pricing information on their website, so to get specifics, you'll need to contact them directly here. However, based on industry knowledge, we can offer rough estimates for different healthcare settings and sizes:

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Hospitals

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Small Hospitals (up to 100 beds):
Estimated Cost: $1 - $2 million initial setup, plus $400,000 - $700,000 annually for maintenance and support.
Medium Hospitals (100 - 500 beds):
Estimated Cost: $2 - $9 million initial setup, plus $700,000 - $1.3 million annually.
Large Hospitals (over 500 beds):
Estimated Cost: $9 - $25 million initial setup, plus $1.3 - $2.5 million annually.

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Specialty Groups and Clinics

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Small Clinics (1-10 providers):
Estimated Cost: $150,000 - $450,000 initial setup, plus $80,000 - $220,000 annually.
Medium Specialty Groups (10-50 providers):
Estimated Cost: $450,000 - $1.8 million initial setup, plus $220,000 - $550,000 annually.
Large Specialty Groups (over 50 providers):
Estimated Cost: $1.8 - $4.5 million initial setup, plus $550,000 - $1.1 million annually.

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Primary Care Practices

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Small Practices (1-3 providers):
Estimated Cost: $80,000 - $250,000 initial setup, plus $40,000 - $130,000 annually.
Medium Practices (4-10 providers):
Estimated Cost: $250,000 - $600,000 initial setup, plus $130,000 - $270,000 annually.
Large Practices (over 10 providers):
Estimated Cost: $600,000 - $1.8 million initial setup, plus $270,000 - $550,000 annually.

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Rural Health Centers and Community Clinics

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Small Centers:
Estimated Cost: $120,000 - $350,000 initial setup, plus $60,000 - $180,000 annually.
Medium Centers:
Estimated Cost: $350,000 - $900,000 initial setup, plus $180,000 - $360,000 annually.
Large Centers:
Estimated Cost: $900,000 - $2.7 million initial setup, plus $360,000 - $720,000 annually.

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Benefits and differentiators Aprima

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While Aprima has many applications, three key areas are especially noteworthy:

Comprehensive Practice Management: The practice management system is built into Aprima, streamlining processes like appointment scheduling, patient treatment, and billing. It includes customizable reports for tracking practice metrics.
Cloud-Based Accessibility and Security: Aprima offers cloud-based hosting services, providing scalability and a cost-effective computing environment. It ensures security and peace of mind with features like automatic daily data backups and free software upgrades.
Specialty-Specific Solutions: Aprima offers solutions tailored for over 70 different specialties, making it versatile for various healthcare practices. This specialty-specific approach ensures that the software meets the unique needs of different medical fields.

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Scenarios where Aprima is a good choice

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Aprima's EMR shines in a few specific scenarios. It's particularly well-suited for small to medium-sized practices that prioritize speed and ease of use, enabling healthcare providers to input patient data quickly and accurately. For practices that require a mobile solution, Aprima's availability on both Android and iOS platforms makes it an excellent choice. Additionally, healthcare organizations that value seamless integration with labs and other external systems will find Aprima's lab integration capabilities to be a significant advantage.

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Scenarios where Aprima may not be a good choice

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For healthcare organizations that require extensive customization, Aprima's EMR might not be the best fit. These organizations often need a more flexible system that can be tailored to their unique workflows and requirements, which may not be possible with Aprima's focus on speed and ease of use. Additionally, large hospitals with complex operations and multiple departments might find Aprima's EMR lacking in terms of scalability and comprehensive features. These larger setups often require a more robust system that can handle the intricacies of their operations. Lastly, organizations that prioritize advanced analytics and research capabilities might find Aprima's EMR to be less ideal. These organizations often require access to extensive databases and advanced data analysis tools, which may not be a strong suit of Aprima's EMR.

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While Aprima's strengths lie in its speed, ease of use, and mobile capabilities, these features may not be sufficient for organizations with more complex needs, such as extensive customization, scalability, or advanced analytics. In these scenarios, Aprima's EMR might not be the most suitable choice, as it is specifically designed to cater to smaller practices and simpler workflows.

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Reviews of Aprima

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Users on G2 have given Aprima an overall rating of 2.5 out of 5. Below, we've summarized some of the key pros and cons of the platform.

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Positives in Aprima's Reviews

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Customization and Integration: Users appreciate Aprima's ability to customize charting features and integrate patient information from various sources, enhancing the care coordination process.
Patient Engagement Tools: Although not specifically mentioned in the reviews, Aprima's MyChart feature allows patients to view their medical information, schedule appointments, and communicate with doctors, potentially enhancing patient engagement.
User-Friendly Interface: Several users noted Aprima's user-friendly interface, with some mentioning its intuitiveness and ease of navigation, even for first-time users.

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Negatives in Aprima's Reviews

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Complexity and Learning Curve: Some users pointed out that Aprima's complexity and extensive features can make it relatively difficult to learn and navigate, particularly for new users.
Cost and Resource Intensiveness: A few reviews highlighted that implementing and maintaining Aprima can be resource-intensive, requiring substantial internal employee involvement and training. Additionally, users mentioned that additional features come at an extra cost, which they found to be overpriced.
Limited Customization in Certain Areas: There were mentions of limitations in health maintenance options and difficulties in certain customizations, such as improvements in the interface and the ability to integrate graphical charts.

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Alternatives to Aprima

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If Aprima's EMR isn't the best fit for your organization's needs, there are alternative EMR systems that cater to more complex requirements. Here are two alternatives for each of the less ideal scenarios mentioned earlier:

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Extensive customization and flexibility

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Cerner: Cerner's EMR system is known for its flexibility and customization options, allowing healthcare organizations to tailor the system to their unique workflows and requirements. This makes it a suitable choice for organizations that need a more adaptable solution.
Allscripts: Allscripts offers a highly customizable EMR system that can be adapted to various healthcare settings and workflows. Its open architecture allows for seamless integration with third-party applications, making it an excellent choice for organizations that require extensive customization.

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Scalability and comprehensive features for large hospitals

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Epic: Epic's EMR system is designed to handle the complexities of large hospitals and healthcare organizations. With its robust features and scalability, Epic can accommodate the needs of large hospitals with multiple departments and complex operations.
Meditech: Meditech's EMR system is built to support the needs of large healthcare organizations, offering a comprehensive suite of features and the ability to scale as the organization grows. This makes it a suitable choice for large hospitals that require a robust and scalable solution.

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Advanced analytics and research capabilities

IBM Watson Health: IBM Watson Health's EMR system leverages advanced analytics and artificial intelligence to provide healthcare organizations with valuable insights and research capabilities. This makes it an ideal choice for organizations that prioritize data-driven decision-making and research.
eClinicalWorks: eClinicalWorks offers a powerful EMR system with advanced analytics and reporting capabilities, enabling healthcare organizations to gain valuable insights from their data. This makes it a suitable choice for organizations that require advanced data analysis tools and research capabilities.

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How you can use Tennr to get the most out of your EMR.

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At Tennr, we understand the challenges that come with using an EMR like Aprima. That's where we come in! While we're not an EMR ourselves, we excel at integrating with them to automate those tedious tasks that slow down your team and your business. Our goal is to streamline your processes, making things smoother so you can focus more on patient care.

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Opportunities for automating EMR tasks.

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Here are a couple of places in Aprima where bringing in Tennr could really help. Check out Tennr and sign up today to explore how we can help you!

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Inbound Referrals

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We can streamline how you handle incoming referrals in Aprima. It uses AI to pull patient details and then RPA (robotic process automation) to set up new patient profiles and book appointments. This not only saves time but also cuts down on those tedious data entry mistakes. Here's a quick demo of how we do this at Tennr! 👇🏾

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Explanation of Benefits (EOB) Processing

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We also simplify the process of managing incoming EOB (Explanation of Benefits) documents in Aprima. It efficiently identifies essential information, such as claim numbers and CPT codes, and seamlessly integrates these payments into the EMR. This enables quicker processing and reduces concerns about inaccuracies in payment details.

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Patient scheduling

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Small to mid-sized healthcare providers often struggle with managing unstructured external referrals, while larger ones grapple with patient scheduling inefficiencies, especially for follow-up procedures. Tennr addresses this by automating the process using patient demographics. For instance, it sends casual messages with booking links to younger patients and morning calls to older ones, effectively reducing friction and enhancing patient engagement for streamlined scheduling.