Kantime: Pricing, Reviews, and Alternatives
Kantime is an EHR software that streamlines various aspects of agency operations, from patient intake to scheduling, billing, and payments. It has features including a secure web-based system, comprehensive clinical management, an advanced scheduling engine, automated compliance, and complete e-billing solutions.
In this article, we'll share the key facts you need to know about Kantime, so you can make an informed decision about whether it's the right fit for your agency.
How much does Kantime cost?
Pricing information for Kantime isn't currently available on their website. To get pricing details, it's best to contact Kantime directly to request a demo. Based on industry knowledge, here's an estimated price range for different healthcare settings and sizes:
Hospitals
- Small Hospitals (up to 100 beds):
- Estimated Cost: $1 - $2 million initial setup, plus $400,000 - $700,000 annually for maintenance and support.
- Medium Hospitals (100 - 500 beds):
- Estimated Cost: $2 - $9 million initial setup, plus $700,000 - $1.3 million annually.
- Large Hospitals (over 500 beds):
- Estimated Cost: $9 - $25 million initial setup, plus $1.3 - $2.5 million annually.
Specialty Groups and Clinics
- Small Clinics (1-10 providers):
- Estimated Cost: $150,000 - $450,000 initial setup, plus $80,000 - $220,000 annually.
- Medium Specialty Groups (10-50 providers):
- Estimated Cost: $450,000 - $1.8 million initial setup, plus $220,000 - $550,000 annually.
- Large Specialty Groups (over 50 providers):
- Estimated Cost: $1.8 - $4.5 million initial setup, plus $550,000 - $1.1 million annually.
Primary Care Practices
- Small Practices (1-3 providers):
- Estimated Cost: $80,000 - $250,000 initial setup, plus $40,000 - $130,000 annually.
- Medium Practices (4-10 providers):
- Estimated Cost: $250,000 - $600,000 initial setup, plus $130,000 - $270,000 annually.
- Large Practices (over 10 providers):
- Estimated Cost: $600,000 - $1.8 million initial setup, plus $270,000 - $550,000 annually.
Rural Health Centers and Community Clinics
- Small Centers:
- Estimated Cost: $120,000 - $350,000 initial setup, plus $60,000 - $180,000 annually.
- Medium Centers:
- Estimated Cost: $350,000 - $900,000 initial setup, plus $180,000 - $360,000 annually.
- Large Centers:
- Estimated Cost: $900,000 - $2.7 million initial setup, plus $360,000 - $720,000 annually.
Benefits and differentiators Kantime
While Kantime stands out in various aspects, three key areas truly set it apart from other EMR systems:
- Enhanced Scheduling Capabilities: KanTime offers advanced scheduling features that streamline appointment management for healthcare providers. The software's user-friendly interface simplifies scheduling, considering factors like staff availability and resource allocation to optimize clinic efficiency and reduce patient wait times.
- Reduced Administrative Burden: KanTime automates various administrative tasks, such as appointment reminders and insurance verification, reducing manual work and errors. This automation allows healthcare staff to focus more on patient care rather than administrative duties.
- Compliance and Data Security: KanTime adheres to healthcare regulations like HIPAA, ensuring the security and confidentiality of patient data. Regular security updates and measures are implemented for compliance and data protection.
Scenarios where Kantime is a good choice
Kantime EMR excels in specific scenarios as well. It's particularly well-suited for home health and hospice agencies, where a specialized, user-friendly system is essential for managing patient care and streamlining operations. For organizations that prioritize compliance and efficiency, Kantime's automated compliance and complete e-billing solutions offer significant advantages. Additionally, agencies seeking a secure web-based system with advanced scheduling capabilities will find Kantime's scheduling engine to be a valuable asset in optimizing staff and resource allocation.
Scenarios where Kantime may not be a good choice
For small practices with limited resources, Kantime's focus on home health and hospice agencies might not be the best fit. These smaller setups may require a more general-purpose EMR system that caters to a broader range of healthcare services. Additionally, organizations that primarily serve non-English speaking populations might find Kantime's language support lacking, as it currently only supports English. This could create communication barriers and hinder the delivery of care to diverse patient populations. Lastly, healthcare facilities that require extensive integration with third-party applications may find Kantime's integration capabilities insufficient, as it primarily focuses on its core features for home health and hospice agencies.
While Kantime's specialized features and user-friendly interface are ideal for home health and hospice agencies, its narrower focus and limited language support might not be the best fit for smaller practices, diverse patient populations, or organizations requiring extensive third-party integrations.
Reviews of Kantime
Users on G2 have given Kantime an overall rating of 3.7 out of 5. Below, we've summarized some of their key pros and cons of the platform.
Positives in Kantime's Reviews
- Customization and Integration: Users appreciate Kantime's ability to customize charting features and integrate patient information from various sources, enhancing the care coordination process.
- Patient Engagement Tools: The MyChart feature in Kantime, which allows patients to view their medical information, schedule appointments, and communicate with doctors, is particularly praised for enhancing patient engagement.
- User-Friendly Interface: Several users noted Kantime's user-friendly interface, with some mentioning its intuitiveness and ease of navigation, even for first-time users.
Negatives in Kantime's Reviews
- Location Tracking Issues: Some users reported that location tracking via mobile doesn't always work properly.
- Manual Calculations Required: Users mentioned the need for manual calculations for intake and output totals.
- Overwhelming Interface: Pop-up boxes and drop boxes were reported to be overwhelming for some users.
Alternatives to Kantime
If Kantime isn't the best fit for your organization, there are alternative EMR systems that cater to different needs. Here are two recommendations for each of the less ideal scenarios mentioned earlier:
Small practices with limited resources
- Practice Fusion: This cloud-based EMR system is designed for small practices and offers a wide range of features, including e-prescribing, charting, and patient scheduling. It's also known for its affordable pricing, making it a budget-friendly option for smaller organizations.
- Kareo: Kareo is another cloud-based EMR solution tailored for small practices. It provides a comprehensive suite of tools, such as billing, patient engagement, and telehealth, to help streamline operations and improve patient care.
Organizations serving non-English speaking populations
- Cerner: Cerner's EMR system offers multilingual support, making it a suitable choice for organizations that serve diverse patient populations. It also provides a wide range of features, such as clinical decision support, patient engagement, and population health management.
- Meditech: Meditech's EMR solution also supports multiple languages, catering to the needs of non-English speaking patients. It offers a comprehensive set of tools, including electronic health records, patient portals, and revenue cycle management, to help improve patient care and streamline workflows.
Organizations requiring extensive third-party integrations
- Allscripts: Allscripts is known for its robust integration capabilities, allowing organizations to connect with a wide range of third-party applications. Its EMR system offers features such as clinical decision support, patient engagement, and population health management, making it a versatile choice for various healthcare settings.
- Athenahealth: Athenahealth's cloud-based EMR system also boasts strong integration capabilities, enabling seamless connections with numerous third-party applications. It provides a comprehensive suite of tools, including electronic health records, patient engagement, and revenue cycle management, to help improve patient care and optimize workflows.
How you can use Tennr to get the most out of your EMR.
At Tennr, we understand the challenges that come with using an EMR like Kantime. That's where we come in! While we're not an EMR ourselves, we specialize in integrating with them to automate those repetitive tasks that slow down your team and your business. Our goal is to streamline your processes, making things smoother so you can focus more on patient care.
Opportunities for automating EMR tasks.
Here are a couple of places in Kantime where bringing in Tennr could really help. Check out Tennr and sign up today to explore how we can help you!
Inbound Referrals:
We can streamline how you handle incoming referrals in Kantime. It uses AI to pull patient details and then RPA (robotic process automation) to set up new patient profiles and book appointments. This not only saves time but also cuts down on those tedious data entry mistakes. Here’s a quick demo of how we do this at Tennr! 👇🏾
Explanation of Benefits (EOB) Processing:
We also simplify the process of managing incoming EOB (Explanation of Benefits) documents in Kantime. It efficiently identifies essential information, such as claim numbers and CPT codes, and seamlessly integrates these payments into the EMR. This enables quicker processing and reduces concerns about inaccuracies in payment details.
Patient Scheduling:
Small to mid-sized healthcare providers often struggle with managing unstructured external referrals, while larger ones grapple with patient scheduling inefficiencies, especially for follow-up procedures. Tennr addresses this by automating the process using patient demographics. For instance, it sends casual messages with booking links to younger patients and morning calls to older ones, effectively reducing friction and enhancing patient engagement for streamlined scheduling.